Terms of Service

What this is

AcreSteward is self-preparation software. You answer questions about your land, and the software assembles a wildlife management valuation package from your answers: a wildlife management plan, the official TPWD and Comptroller forms filled in from your answers, map exhibits, and a filing checklist.

Think of it the way you would think of tax-preparation software: it helps you prepare your own paperwork. It is a tool, and you are the one doing the filing.

What this is not

This matters, so here it is plainly:

• This is not legal advice, tax advice, or biological consulting advice, and it is not a substitute for the advice of an attorney or other qualified professional. Using the service does not create an attorney-client, consultant, or any other professional relationship.
• Nobody here is your biologist or your consultant, and nobody here reviews your documents for you.
• The service never files anything for you and never contacts, appears before, or communicates with any county appraisal district, appraisal review board, TPWD, or the Comptroller for you. You review, sign, and file everything yourself.
• If your situation is complicated — contested ownership, pending protests, unusual land history — have a qualified professional look at your filing before you submit it.

No promises about outcomes

Whether a wildlife management application is granted is decided by your chief appraiser, not by us and not by this software. We make no promise of any kind about approval, valuation, tax savings, or any other outcome with any appraisal district. Anyone who promises you an approval is selling something they do not control.

DRAFT documents, your review, FINAL documents

Every document the service generates is stamped DRAFT. It stays DRAFT until you go through the review step and confirm — by an explicit attestation — that you have read each document and that the facts in it are true and yours. Only then are the FINAL, stamp-free versions produced for you to sign and file.

That attestation is not a formality. The documents are built from your answers; if an answer was wrong, the documents are wrong, and you are the only person in a position to catch it. Do not sign or file anything you have not actually read.

Some of the text is machine-drafted

The narrative sections of your plan (for example, the goals and habitat description) are drafted by software — including a large language model — from your own answers. Automated checks screen that text, but machine-drafted text can still be wrong, awkward, or subtly off about your land. You must read it and verify every statement before you attest, sign, or file. The official form fields (names, acreage, practices, dates) are filled deterministically from your answers, not by a language model.

What you are responsible for

• The accuracy of every answer you give — the documents can only be as right as your answers.
• Confirming the owner name matches your deed, and the acreage matches your appraisal district’s records.
• Meeting the filing deadlines that apply to you. The software surfaces the dates it knows, but the deadlines are yours.
• Reviewing, signing, and filing your own documents with your appraisal district.
• Carrying out the wildlife management practices your plan commits to. A plan is a commitment, not a certificate.

Your documents, photos, and data are yours

Everything you put in and everything generated for you — answers, field photos, activity logs, and every generated document — belongs to you. You can export a complete copy (documents, logs, photos) from your dashboard at any time, and you can take it anywhere. We claim no ownership of your land data and no license beyond what is needed to run the service for you. Details on storage and deletion are in the Privacy Policy.

Your account

Keep your login to yourself; you are responsible for activity under your account. Use the service only to prepare filings for land you own or are authorized to act on. Do not use it to prepare filings for third parties as a service — that is a different business with different rules, and it is not what this is.

Pricing and refunds

During the beta, the service is free for the invited cohort. Planned pricing is shown on the site and may change before paid launch.

Proposed refund policy for when payments go live (not final until then): a full refund within 14 days of purchase, or any time before you file your package with an appraisal district — whichever gives you longer. Once you have filed, the service has done its job and the purchase is final.

Our responsibility to you is limited

We build this carefully, and the compliance logic is tested hard. But software has bugs, data sources drift, and appraisal districts differ — so we have to be clear about the limit:

The service is provided "as is." To the extent Texas law allows, our total liability to you for any claim arising out of the service is capped at the fees you actually paid us for it. We are not liable for indirect or consequential damages — including a denied application, a lost valuation, back taxes, penalties, or interest. During the free beta the fees paid are zero, and the cap is correspondingly zero; that is part of the honest deal of free beta software.

Nothing in these terms limits liability that Texas law does not allow us to limit.

If we have a dispute

These terms are governed by Texas law. Any dispute goes to the state or federal courts sitting in the Texas county of our principal office (stated at the top of this page once the entity is formed), and both sides consent to venue there.

There is no forced-arbitration clause in these terms. If a real dispute ever happens, email us first — most problems are a refund or a fix, not a lawsuit.

Changes to these terms

If we change these terms in a way that matters, we will post the change here with a new effective date and, for material changes, email account holders. Continuing to use the service after the effective date means the new terms apply.

Contact

Questions about these terms: support@acresteward.com.